“Following-through is the only thing that separates dreamers from people that accomplish great things.” – Gene Hayden
César had just accepted a promotion, and somehow he was always rushing when it came to finishing important projects. He decided to reevaluate his time-management skills. He started keeping a log of his work, and when he forced himself to specify exactly how he spent his time, the results were shocking. He spent the majority of his time on tasks of lower importance, consistently shoving the most crucial ones to the back burner.
He knew he needed to overcome the insidious habit of procrastination if he wanted to succeed in his new role.
Is procrastination negatively affecting your own life and career in these ways?
- Robbing you of valuable time.
- Increasing your anxiety.
- Causing you to rush on important projects.
- Decreasing your self-confidence.
The habit of procrastination deserves special attention because it is so widespread and costly. In addition to robbing us of time, procrastination causes us to question our own value and abilities. It makes us feel inadequate because we can’t get everything done, or done well.
When you’re procrastinating, you’re not managing time well. You might be staying late but still not getting everything done. You might be wasting time multitasking rather than devoting the necessary focus to those tough tasks. You’re also not producing your best work.
How can you overcome the pervasive habit of procrastination?
Stop procrastination in its tracks with this success formula: Motivation + Energy + Action = Results.
Motivation generates energy. Energy cultivates action. And action over time will always produce results.
Any action you take will generate energy and take you from a place of stagnation into movement. Start with something inspirational to motivate you. Then take steps to increase your energy so you can take action. If you do these things, you can’t help but produce results.
One powerful form of motivation is having someone else to hold you accountable. It doesn’t have to be a boss. Tell one of your coworkers what you plan to work on that day. Check in later that afternoon about what you’ve accomplished. Ideally, find someone who also wants to overcome the habit of procrastinating, so you can support each other with regular check-ins!
Consider why you’re procrastinating, too. Do you typically find the tasks you’re procrastinating on challenging, boring, or confusing? Break them into manageable steps so they won’t feel so daunting. Maybe an hour of that boring task is actually the perfect activity after a high-energy morning of meetings. If you’re feeling confused about how to carry out the task, outline all the steps involved. It will be much easier to jump in when you can envision how it will all come together. Overcoming self-defeating behavior will decrease the mental energy it actually takes to get started, giving you more energy to fuel your efforts.
Try to do the task you dread most first thing in the morning instead of procrastinating on it. Stop wasting mental energy stewing about those tough tasks for the rest of the day. Plus, accomplishing a challenging task will give you a powerful dose of motivation to carry you through the day!
Give yourself a reward for taking action on tough tasks, too. Treat yourself to lunch at your favorite restaurant, or order that book you’ve been dying to read. All this will continue the cycle of motivation, energy, and action.
If you need more guidance and inspiration, a leadership coach can help you learn to prioritize your work for maximum impact. Having expert insight will help you to see and address patterns and issues you may not have spotted on your own.
César realized that as he stopped procrastinating, he became more productive and accomplished. His confidence increased and his leadership abilities shone. He felt calmer and more in control, ready to take on new challenges.
As one of the top 50 motivational speakers and coaches in the U.S., Joel is a pro at helping clients to overcome self-defeating behaviors and step into their full potential. Contact him today for expert insight on the key changes you need to make to advance in your career.
“On great teams—the kind where people trust each other, engage in open conflict, and then commit to decisions—team members have the courage and confidence to confront one another when they see something that isn’t serving the team.”
Sofia was floored when during a team meeting, her coworker stood up to present a project they’d been working on together. They hadn’t planned to share their results until next week. Using materials she’d helped to create, he described it as his project and announced his results. What should I do? Sofia thought frantically.
If one of your coworkers keeps reframing your ideas as his own at meetings, or if your colleague went so far as to present your strategy to your boss, you need to take action. Avoiding conflict in such scenarios would harm the whole team. Tread carefully, though, or you could end up accused of stealing credit from others.
If someone rephrases your ideas as his own…
If a coworker is continually restating points you have made at a meeting and framing them as his own, he might be doing it unconsciously. That doesn’t mean it’s okay, but it helps inform how you should respond.
- Before saying anything, calm down. Losing your temper could make you look irrational—fair or not. Plus, you won’t get your thoughts across clearly if you’re angry.
- Address the transgression tactfully but directly in the moment, if possible. For example, if a coworker restates your idea, say, “Yes, that’s exactly the point I was making. I’m glad you agree with the idea.”
- If it keeps happening, approach the person one-on-one and ask if you can talk with him. Remember, if someone is repeatedly claiming your ideas as their own, it’s probably a sign of insecurity—so be gentle, or you’ll put him on the defensive. Affirm that you fully believe it wasn’t intentional, and validate the person’s contributions so acknowledging his mistake won’t feel as hard. For instance, you might say: “I’m sure it wasn’t intentional, but a couple of times during the meeting, I felt you were framing X idea as your own when I introduced it earlier on. I’m happy that this idea resonated with you, because I appreciate the expertise you bring and would love to get your insight on similar ideas in the future.”
- If the issue keeps occurring, mention it during a one-on-one meeting with your boss. Focus on your desire to strengthen working relationships, stick to the facts, and maintain a positive tone. “I think Coworker Y has many strengths, and I hope he’ll become secure enough in his own ideas that he doesn’t unconsciously lay claim to those of others,” you might say.
If someone presents your idea or success as her own…
Say you believe a coworker has stolen your idea outright, and presented it to your boss or team as her own. Or say your coworker took credit for your work on a big project. You don’t want to look like a pushover by letting it go, but you don’t want to obsess so much about the transgression that you look irrational or insecure.
- Again, calm yourself down before taking any action so you’re fully in control of your words.
- Try to find out if there’s any way it could have been unintentional. Maybe you were brainstorming together, and she inaccurately remembered the idea as being her own. Or maybe you worked on the project together, and she accidentally left out your contribution during a meeting out of nervousness. Talk with her one-on-one, and phrase your question in a non-accusatory way so you won’t be sabotaging a working relationship. Give her a chance to apologize, but if she doesn’t, push back, says Karen Dillon in HR Guide to Office Politics. Making it uncomfortable for her to continue the behavior will deter it from happening again.
- Get support from other team members, if others know for certain that the idea was yours. Ask them to acknowledge your contribution in the next meeting, or in a team email. If the coworker at fault sees you have support, she may back down.
- If the offense was truly egregious—for example, if a coworker took your name off a presentation you created and presented it as her own—meet with your boss to explain what happened, sharing evidence to support your case.
If someone repeatedly takes credit for your work…
- Keep a log showing details about what happened and when.
- Find out if colleagues have experienced the same behavior from this coworker. Gather your evidence of the transgressions.
- Talk to your boss about the situation, along with any other coworkers who have been affected. Stay collected and share evidence, if you have it. Rather than badmouthing the coworker at fault, focus on your desire to feel heard and to create a harmonious office dynamic.
- Help create a culture of sharing credit by always highlighting the contributions of others.
Preventing idea theft
Work to prevent theft of your ideas by documenting them well. If you share them, share them with more than one person so you don’t end up in a “he said/she said” scenario. Better yet, share them electronically, so there’s a record.
Remember, too, that one idea isn’t everything. You’ll have other great ideas, and you can be more conscientious about how to share them in the future. Don’t fixate so much on remedying this issue that it keeps you from shining in other ways, or makes you look petty. If you focus on the future, others will notice your stellar performance and give you plenty of credit for it!
Contact leadership coach Joel for more advice on promoting your work and building a strong reputation.
“Being in control of your life and having realistic expectations about your day-to-day challenges are the keys to stress management, which is perhaps the most important ingredient to living a happy, healthy and rewarding life.”
Client Elias asks: I feel like my work performance is being compromised by stress. And carrying all that stress is exhausting—sooner or later, I feel like I’m just going to collapse. How can I start dealing with it?
Coach Joel answers: Elias, you’re not alone—work is a major cause of stress for 65% of Americans, according to the American Psychological Association (APA). And none of us should settle for feeling stressed all the time. A little surge of stress can be good—the kind that gets you in gear to meet a deadline—but chronic stress is debilitating.
Workplace stress can come from small, repeated annoyances, or it can stem from major issues with your job role or organizational culture. Many of us suffer from “rush syndrome,” the fear of slowing down. Sometimes we don’t even realize how stressed we’ve been until we learn to relax. These 10 stress reduction techniques will help you start feeling like the superstar you are.
- Keep a Journal
Keep a journal for a couple of weeks to track your stress, suggests the APA. Simply acknowledging your stress and affirming you’re going to address it feels good, and it’s a first step to making changes.
- Get Organized
Clutter leads to stress, because we know it’s something that needs to be dealt with. It’s like seeing little tasks piled up in front of you—it creates a sense of overwhelm. Take a little time to clear out that clutter, and you’ll find your mind is clearer as well.
- Practice Good Posture
Sitting up straight not only projects confidence, but gives you more confidence as well, according to Time. If you get into a crouched-down pose, it will make you more fearful and stressed, because your mind is responding to your body. These techniques for reducing stress can help improve your posture and make your body feel better, which brings more stress-reducing benefits.
- Engage in Deep Breathing
According to Sharon Melnick in Success Under Stress, by regulating your breath, you can break unconscious emotional patterns that persist through short, stressed breathing. Set an intention to consciously take several deep breaths at different points throughout the day, ideally before you feel extreme stress coming on.
- Prepare for the Next Day
Fretting over what you need to do the next day, or how a meeting will go, creates a lot of unnecessary stress. Instead, at the end of each workday, create a plan for what you’ll do the next day. Prepare thoughts you want to share at the meeting, along with a manageable “to do” list.
- Create Work/Life Boundaries
If you’re checking email at night, you’re probably carrying extra stress around. Set clear work/life boundaries for yourself, and stick to them, the APA advises.
- Get Active
If you’re not getting regular exercise, make that a daily part of your routine. Even if you work out in the evening, add some physical activity to your workday, as active breaks can lower stress. Take a walk during your lunch break, for example.
- Check the Self-Criticism
Write down your greatest accomplishments and words of appreciation from others on notecards that you can keep tucked in your desk or posted on your wall. When you feel self-criticism coming on, check this self-defeating behavior by reminding yourself of those moments. This will help you stay positive as you work to overcome your inevitable challenges.
- Laugh More
Watch a silly video on your break, or share a story about something funny your kid did. Breaking the tension with laughter will put you in a better emotional state.
- Take Charge of Your Career
Lack of job satisfaction, few opportunities to advance or grow, and unclear performance expectations are major causes of workplace stress, says the APA. If these things are contributing to your stress, make a career plan now. Talk to your boss to enlist support, letting her know you want to grow with the organization.
Furthermore, try not to stress about your work stress. You’re not failing if you don’t address it all at once—implementing coping strategies takes time, as Martha Davis says in The Relaxation and Stress Reduction Workbook. Be patient with yourself as you begin using these techniques for stress reduction, knowing no one gets it all right all at once.
Is stress holding you back at work? Contact leadership coach Joel Garfinkle for more support in reducing stress and changing your life.
“Intelligence, knowledge or experience are important and might get you a job, but strong communication skills are what will get you promoted.” ~Mireille Guiliano~
At a performance review meeting, Sean’s boss told him he needed to improve his communication skills. “You express yourself articulately, and you’re assertive, but you can go further,” his boss told him. His boss went on to describe a range of communication-related skills that would help Sean become a stronger leader, some of which Sean had never thought about developing.
Articles on business communication skills often address the importance of being assertive in the workplace. In some cases, however, they don’t discuss the “hidden” skills that are essential for strong communication, like the ability to view the world from someone else’s point of view. When you’re equipped with a wide array of communication skills, you’ll be poised to succeed in all realms of business. Here are the six ways to improve business communication skills.
- Practice good office politics.
Participating in office politics is essential, and that’s not a bad thing. Done well, it means influencing company culture and building your influence. Showing loyalty to your boss, honing strong relationships with allies, and networking with different circles of people in your organization are all examples of participating well in office politics. It all comes down to being respected and noticed by others, and showing respect and appreciation in turn, in order to grow your influence with them.
- Communicate across functions.
Strong communications across different organizational areas is essential for maximizing productivity. Your team isn’t going it alone—you depend on all the other teams in your organization, and if you’re not communicating closely, your relationships, processes, and outcomes are suffering. Get to know the people in other areas of the organization, and become a liaison between these different areas of business to improve the flow of communication. Along with members of these other teams, work to define your joint goals and establish how to coordinate your efforts.
- Learn to understand different working styles and personalities.
Learning how others think and work is an essential part of leadership. During one-on-one sessions with people you manage, ask them how they learn and work best. Some employees might appreciate receiving an email about an important topic the day before a meeting, rather than being asked their opinion on the spot, for instance. Navigating these differences is a vital task of a leader, and it will greatly improve the effectiveness of the team.
- Become a pro at conflict resolution.
Conflict resolution may not be fun, but that’s why it’s such an in-demand skill. Learn to master conflicts by addressing their root causes, helping everyone to feel heard, and asking for solutions from everyone who’s invested in the issue. As you guide both parties toward compromise, you’ll gain greater respect and trust from them both, enhancing your relationships and reputation in turn.
- Be assertive yet humble.
Assertiveness is one of those obvious business skills that articles on communication in the workplace tend to tout, and it’s definitely an important quality of a leader. However, the strongest leaders balance assertiveness with vulnerability. They know how to ask for feedback on their performance, be transparent about issues that affect everyone, and gain the trust of others by putting them at ease.
- Use virtual communication effectively.
Resisting using virtual communication will prove a major hindrance in today’s workplace. Virtual communication offers a way of making the playing field more equitable for people who may have trouble physically getting to work for long hours each day, like parents of young children. It also makes working with contract staff more viable over long distances. Plus, job training and coaching can often be done via virtual communication for a lower cost. Get comfortable with virtual communication, and many doors will open.
“As you build strong business communication skills, you’ll enhance cooperation and relationship-building throughout your team,” Sean’s boss said. For the remainder of their meeting, Sean’s boss helped him craft a plan for improving in these areas. He also gave him business articles to read on improving communication skills. Sean left the session energized and enthusiastic about making the changes, knowing his boss was priming him for taking on greater responsibility down the road.
Are you working to improve your business communication skills? For specific guidance, support and tips on becoming a master communicator at work, you can contact Joel for executive coaching or visit his hundreds of articles.
What business skills have you focused on developing? How did they improve your leadership? Share your stories here.
“Leadership is the capacity to translate vision into reality.” ~Warren Bennis~
Client Ethan asked:
A lot of misunderstandings and hurt feelings are cropping up in my organization. Crucial information often doesn’t get shared; people often feel their voices aren’t heard. As an aspiring leader, I know I need to find ways to fix the situation. What should I do?
Coach Joel answers:
Ethan, these issues all come down to improving your communication skills. Taking initiative to address them is one of the most important things you can do to prove your leadership abilities. Building your influence and leading your organization to success means improving your organizational culture by overcoming these hurdles.
- Communication channels are undefined.
When it’s not clear whom people should talk to about particular types of issues, communication is likely to break down. Your workplace needs to have well-defined channels of communication for handling projects, and managers need to set the tone for communicating well. Each person needs to know which coworker to talk with about a particular issue. Additionally, you need a clear path of communication between departments, meaning communication roles must be clear. One member of your team might be in charge of liaising with the art director regarding a package design, for instance. A clear path of communication is important for handling complaints, too. Employees need to know whom to speak with, and that person needs to know what to do with the information.
- Silos keep information from reaching all stakeholders.
Similarly, with poor communication, information can get stuck in silos. It might just be that departments need help understanding how to communicate better, but there are often deeper underlying issues. It’s not just that people don’t know how to communicate—it’s that they’re not motivated to communicate. Departments may have even come to view one another as competitors because they’ve lost sight of their common goal. Inspiring people to believe in a common vision is the first step toward correcting the problem, and it’s one of the most important ways of demonstrating leadership and getting noticed. Holding collaborative meetings with people from various departments will help people stay motivated to work toward their common goal.
- Communication flows only in a top-down path.
When communication flows only from the top down, employees can feel frustrated, knowing they have a great deal of input that isn’t being used. You might not have control over how higher-up executives handle communication, but you can voice your feedback about it if you have an ally who might be receptive. Furthermore, you can work to encourage the people you supervise to share feedback and suggestions with you. An idea box is a great way to encourage people to speak up when they see something that could be improved. As you grow your influence, your leadership effectiveness will become apparent to other managers and executives, and they might emulate your approach.
- Views are unrepresented.
When holding meetings, ask yourself if you should include particular individuals from other areas of the organization who might have a stake in the topic. For instance, if another department might have valuable input about the project your team is discussing, ask a representative to join in or share input by email. Making people feel heard is just as important as gaining their valuable input. You’ll be building stronger relationships by taking these steps.
- Unclear terminology leads to lack of understanding.
When people use jargon frequently, others might not understand their meaning—or they might think they understand, but get it wrong. It’s important to ask clarifying questions when people use technical terms or ambiguous language. One department might have an internal understanding of a slang term it uses, while another department might get a different impression of the meaning. Likewise, if people use convoluted language, paraphrase what they said and verify that you understand what they meant. It’s much better to spend a moment clarifying than spending hours or days trying to repair the damage of a huge misunderstanding. As a leader, look out for the moments when team members might misinterpret something, and clarify the issue even when you believe you understand it correctly.
As you improve communication in the workplace, your team will see its productivity rise, in part because their job satisfaction will increase. Be sure to voice appreciation for employees’ efforts to strengthen communication. This will keep them motivated to continue making a conscious effort to improve. Your leadership and influence will grow along with the effectiveness of your team.
Are communication hurdles compromising your team’s performance, order Joel’s book Difficult Conversations for the entire team. If a conflict needs specific support, contact him for executive coaching.
Have you worked to overcome these types of communication challenges? What worked, and what didn’t? Share your experiences here.