Toot Your Own Horn

“If you don’t toot your own horn, don’t complain that there’s no music.”
~Guy Kawasaki~

Janet Asks: I feel like my accomplishments go unnoticed at work and I’m not comfortable bringing them up. I want others to see my strengths and achievements, but I don’t want to come across as bragging. What should I do?

Joel Answers: No one wants to sound like they’re bragging about their own accomplishments. You want to be noticed, but not for being egotistical. However, there are plenty of ways to toot your own horn in a way that people admire and respect.

  1. Figure out what makes you interesting
    Think about what makes you stand out at work. Do you have any hobbies most people don’t know about at work? Have you overcome any major challenges to get where you are? Figure out what aspects of your life make good stories. Sprinkle these tidbits of information into conversations at work, so coworkers see a richer picture of you.
  2. Create a compelling hook
    Prepare how you’ll introduce yourself to new people. How can you summarize yourself in a sentence or two in a way that leaves others eager to hear more about what you do? When they have to coax more details out of you, no one will perceive you as bragging. However, don’t be too shy about opening up—when they ask, tell them more.
  3. Speak about recent accomplishments
    When others ask what you’re doing at work these days, it’s the perfect opportunity to toot your own horn. Be prepared for those moments by mentally reviewing your latest accomplishments and current projects. Focusing on the work (rather than speaking directly about your strengths) will help you relax and start gushing about your achievements.
  4. Talk about your team
    If you’re a manager, gushing about your team’s accomplishments shows you’re a great leader. Having pride in your team is a virtue for any leader. You won’t feel as self-conscious while focusing on them, though you’re actually speaking to your own leadership skills.
  5. Announce successes to organizational leaders
    When you announce your successes to your boss or other leaders, no one will perceive it as bragging. They want and need to know what you’ve accomplished. In fact, it would be unprofessional not to tell them. Drop by your boss’s office; send higher-level leaders an email or give them a call, if the accomplishment seems important enough to announce to them.
  6. Believe in the importance of your role
    When you truly believe in the positive impact you have every day, you’ll exude confidence and charisma. The enthusiasm you show for your work will draw others to you naturally. You’ll get boundless invitations to talk about how you do what you do. If you’ve gotten in a rut with your current job, reignite your passion for it by reminding yourself what you love about it and making small changes to liven up your routine.
  7. Get others to toot your horn
    As you clue others in to your skills and achievements, they’ll naturally start tooting your horn as well, and your visibility will increase at work even more. However, it helps to ask for the support of people you trust. Cultivating relationships with advocates in your organization will build your credibility and help leaders take notice of you. Keep your advocates apprised of what you’ve accomplished, and if you’re after a promotion, tell them. People often take pride in helping others succeed.

If you were feeling awkward about tooting your own horn at work, these ideas will help those conversations feel more natural. Others will think it’s completely natural to share your achievements in these ways!

Joel is an expert at helping people promote themselves at work. Reach out to him directly for one-on-one executive coaching.

Making a Good Impression at Work

 

 “A thousand words will not leave so deep an impression as one deed.”
~Henrik Ibsen~

Client Mary asks: Joel, I’ve just started my new job and it’s been only a few months. I feel like I could be making a better impression on my coworkers. I know there’s more I could be doing to really shine. How can I stand out, aside from producing good work?

Coach Joel answers: Many factors aside from sheer ability to get the work done influence the impression people make at work. Furthermore, an array of social factors affect ability to get the job done as a team. Become a superstar employee by mastering these methods of making a good impression at work, and you’re sure to stand out.

Once you’ve created a good impression of yourself at work, maintaining it is easy. People’s expectations toward others guide how they treat them—in other words, we all tend to behave the way others expect us to act.

  1. Envision the interactions you want to have
    Whether you’re going to a work party or a business lunch, or just showing up to your office in the morning, envision the kinds of interactions you want to engage in. Think about what you want to get out of the interactions. This will help you to focus your energy toward specific objectives.
  2. Be perceptive about others
    Most of us fear that our contributions go unseen. Making a good impression means working to point out your coworkers’ large and small contributions, or qualities that you admire. This will go a long way toward relationship-building. Voicing your observations about little things you’ve noticed will show you have a keen eye for detail—and they’ll appreciate your presence more.
  3. Know your capacity
    Define expectations when taking on a project (or turning it down). Taking on more projects won’t necessarily impress your boss or coworkers, who will quickly realize if you’ve bitten off more than you can chew. Articulating your capacities—regardless of whether you say “yes” or “no”—shows foresight, self-awareness, and concern for the company. If you do want to accept but know you couldn’t handle more work beyond that project, say so—it will help your boss and team plan better.
  4. Share your accomplishments
    If you don’t point out your successes, people might not notice them. State them matter-of-factly when they happen, knowing they’re not just your personal wins but also the team’s accomplishments.
  5. Become a good follower
    While this might sound counterintuitive, it’s not. A good leader knows how to follow the leadership of others, and doing so shows humbleness. A good follower takes initiative, welcomes feedback, and owns up to mistakes.
  6. Initiate conversation about ideas
    When you have a new idea, get input on it. Likewise, invite others to discuss ideas with you. Brainstorm on important topics with coworkers before a team meeting, so you’ll all have more to contribute.
  7. Be accessible
    Getting back to people quickly about their questions will signal that you’re professional. Whether replying to email or in-person requests, communicate in a timely manner. Delaying a response can feel like a passive aggressive way of saying you don’t want to be bothered.
  8. Stay out of gossip culture
    Gossip undermines the corporate culture. This might seem like a no-brainer, but how often have you heard idle banter that could truly hurt the subject of conversation? If there’s a problem to address and people need to compare notes, that’s fine. If it goes beyond that, however, people should be putting their energy into solving the problem rather than publicly stewing over it.
  9. Create a 90-day plan
    If you’re starting a new job, create a plan for what you want to accomplish in your first 90 days of your job. A plan will keep you on track and help you exceed your boss’s expectations. Try using this strategy even if you’ve been at your job for a while. Imagine yourself coming in fresh, with three months to prove yourself—what would you focus on? Even if you never show the plan to anyone else, it can add an element of excitement to your work.
  10. Share stories about your life
    Develop more positive work relationships with your coworkers and boss by sharing about your life outside of work. You don’t need to relay the most intimate details; things like hobbies, volunteering, and vacations will give people a fuller picture of you. Plus, showing that you have a zest for life outside of work will give people a more positive impression of you. When people realize, “Oh, he’s not only a great accountant; he also loves nature photography and helps a local nonprofit file its taxes,” they’re sure to be impressed. Moreover, they’ll share about their own lives and you’ll find more common ground as a result.

As you take these steps, you’re sure to create a good impression at work, making you stand out to your boss and coworkers. These tips will help you become more of a team player, and people will take notice.

Wish you’d made a better first impression, or want others to perceive you as perfect for that promotion? Contact Joel to utilize his leadership coaching services.

Six Ways to Improve Business Communication Skills for Greater Success

“Intelligence, knowledge or experience are important and might get you a job, but strong communication skills are what will get you promoted.” ~Mireille Guiliano~

At a performance review meeting, Sean’s boss told him he needed to improve his communication skills. “You express yourself articulately, and you’re assertive, but you can go further,” his boss told him. His boss went on to describe a range of communication-related skills that would help Sean become a stronger leader, some of which Sean had never thought about developing.

Articles on business communication skills often address the importance of being assertive in the workplace. In some cases, however, they don’t discuss the “hidden” skills that are essential for strong communication, like the ability to view the world from someone else’s point of view. When you’re equipped with a wide array of communication skills, you’ll be poised to succeed in all realms of business. Here are the six ways to improve business communication skills.

  1. Practice good office politics.
    Participating in office politics is essential, and that’s not a bad thing. Done well, it means influencing company culture and building your influence. Showing loyalty to your boss, honing strong relationships with allies, and networking with different circles of people in your organization are all examples of participating well in office politics. It all comes down to being respected and noticed by others, and showing respect and appreciation in turn, in order to grow your influence with them.
  2. Communicate across functions.
    Strong communications across different organizational areas is essential for maximizing productivity. Your team isn’t going it alone—you depend on all the other teams in your organization, and if you’re not communicating closely, your relationships, processes, and outcomes are suffering. Get to know the people in other areas of the organization, and become a liaison between these different areas of business to improve the flow of communication. Along with members of these other teams, work to define your joint goals and establish how to coordinate your efforts.
  3. Learn to understand different working styles and personalities.
    Learning how others think and work is an essential part of leadership. During one-on-one sessions with people you manage, ask them how they learn and work best. Some employees might appreciate receiving an email about an important topic the day before a meeting, rather than being asked their opinion on the spot, for instance. Navigating these differences is a vital task of a leader, and it will greatly improve the effectiveness of the team.
  4. Become a pro at conflict resolution.
    Conflict resolution may not be fun, but that’s why it’s such an in-demand skill. Learn to master conflicts by addressing their root causes, helping everyone to feel heard, and asking for solutions from everyone who’s invested in the issue. As you guide both parties toward compromise, you’ll gain greater respect and trust from them both, enhancing your relationships and reputation in turn.
  5. Be assertive yet humble.
    Assertiveness is one of those obvious business skills that articles on communication in the workplace tend to tout, and it’s definitely an important quality of a leader. However, the strongest leaders balance assertiveness with vulnerability. They know how to ask for feedback on their performance, be transparent about issues that affect everyone, and gain the trust of others by putting them at ease.
  6. Use virtual communication effectively.
    Resisting using virtual communication will prove a major hindrance in today’s workplace. Virtual communication offers a way of making the playing field more equitable for people who may have trouble physically getting to work for long hours each day, like parents of young children. It also makes working with contract staff more viable over long distances. Plus, job training and coaching can often be done via virtual communication for a lower cost. Get comfortable with virtual communication, and many doors will open.

“As you build strong business communication skills, you’ll enhance cooperation and relationship-building throughout your team,” Sean’s boss said. For the remainder of their meeting, Sean’s boss helped him craft a plan for improving in these areas. He also gave him business articles to read on improving communication skills. Sean left the session energized and enthusiastic about making the changes, knowing his boss was priming him for taking on greater responsibility down the road.

Are you working to improve your business communication skills? For specific guidance, support and tips on becoming a master communicator at work, you can contact Joel for executive coaching or visit his hundreds of articles.

Talkback:
What business skills have you focused on developing? How did they improve your leadership? Share your stories here.

Four Advantages of Leveraging a Cross-Functional Team

“Entrepreneurs as ‘soloists’ will be replaced by orchestras playing a stronger, more credible tune.” ~Steve Case~

Tamara felt her department was too isolated from the rest of the organization. As she stepped into a higher-level managerial position, she talked with her mentor about how to change this situation. Her mentor advised her to develop a cross-functional team of people who worked together in close communication.

A cross-functional workforce is composed of people from a variety of departments and levels of hierarchy. If, like Tamara, you manage people from an array of departments—or if you aspire to step into such a position—start leveraging a cross-functional workforce to increase your team’s effectiveness.

  1. Understand the big picture.
    Building a strong cross-functional network will help you better understand how your organization functions. You’ll learn how to improve workflow processes because you’ll know exactly what should happen during every step. That knowledge will make you a better project manager. Others will come to see you as a go-to person when they have questions about project flow or other departments’ functions. As you share your knowledge, everyone will come to understand the big picture better.
  2. Improve your interpersonal communication.
    Creating a cross-functional workforce means developing strong communication with different departments and areas of the organization. You’ll find that the functioning of the whole company improves as you learn to communicate fluidly across the organization. By checking in regularly with people across the company, you’ll make yourself and your team more approachable. When they have questions or concerns, they’ll bring them to you right away rather than letting them fester. Likewise, other employees will learn to reach out to colleagues from other departments when they need to ask clarifying questions. They’ll become supportive allies to one another rather than working in isolation, or worse, in competition. Model that attitude by being a humble, approachable leader who always seeks to improve through feedback, and others will follow suit.
  3. Clearly understand responsibilities.
    When you understand the big picture and are communicating effectively, you’ll be able to ensure that everyone understands their role and responsibilities. Because you have thorough knowledge of how a particular department functions and what it does, you’ll know what each employee is supposed to be doing. You’ll therefore be able to communicate your expectations clearly, and to more accurately evaluate employees’ performance.
  4. Building workplace morale.
    When the whole workplace feels like a team and you’ve built a strong level of trust between departments, morale will skyrocket. The end goal will be at the forefront of people’s minds every day; you’ll all have more of a “big picture” mentality. Plus, you’ll all celebrate each other’s successes and see how they contribute to the success of the whole group, boosting motivation. As your increased effectiveness leads to more big successes, morale will only continue to rise.

To build a workforce that is truly cross-functional, Tamara’s mentor advised her and her team, to have one-on-one conversations with people who have key roles or managerial positions in different areas of the organization. “Have lunch with them, and ask them to explain what they do. Show respect and admiration for what their department does,” she urged. “You’ll develop strong rapports with these key players, and that will grow your visibility and influence, helping you reach reach greater heights of success.”

If you’ve started working toward building a cross-functional team, but want more pointers, contact Joel for executive coaching. He’ll be able to provide effective strategies to growing these relationships.

Talkback:
What benefits have you experienced from building cross-functional relationships? Share your stories here on how your teams, across the organization, learned to work together more effectively.

Five Communication Hurdles to Leadership Effectiveness and Influence

“Leadership is the capacity to translate vision into reality.” ~Warren Bennis~

Client Ethan asked:
A lot of misunderstandings and hurt feelings are cropping up in my organization. Crucial information often doesn’t get shared; people often feel their voices aren’t heard. As an aspiring leader, I know I need to find ways to fix the situation. What should I do?

Coach Joel answers:
Ethan, these issues all come down to improving your communication skills. Taking initiative to address them is one of the most important things you can do to prove your leadership abilities. Building your influence and leading your organization to success means improving your organizational culture by overcoming these hurdles.

  1. Communication channels are undefined.
    When it’s not clear whom people should talk to about particular types of issues, communication is likely to break down. Your workplace needs to have well-defined channels of communication for handling projects, and managers need to set the tone for communicating well. Each person needs to know which coworker to talk with about a particular issue. Additionally, you need a clear path of communication between departments, meaning communication roles must be clear. One member of your team might be in charge of liaising with the art director regarding a package design, for instance. A clear path of communication is important for handling complaints, too. Employees need to know whom to speak with, and that person needs to know what to do with the information.
  2. Silos keep information from reaching all stakeholders.
    Similarly, with poor communication, information can get stuck in silos. It might just be that departments need help understanding how to communicate better, but there are often deeper underlying issues. It’s not just that people don’t know how to communicate—it’s that they’re not motivated to communicate. Departments may have even come to view one another as competitors because they’ve lost sight of their common goal. Inspiring people to believe in a common vision is the first step toward correcting the problem, and it’s one of the most important ways of demonstrating leadership and getting noticed. Holding collaborative meetings with people from various departments will help people stay motivated to work toward their common goal.
  3. Communication flows only in a top-down path.
    When communication flows only from the top down, employees can feel frustrated, knowing they have a great deal of input that isn’t being used. You might not have control over how higher-up executives handle communication, but you can voice your feedback about it if you have an ally who might be receptive. Furthermore, you can work to encourage the people you supervise to share feedback and suggestions with you. An idea box is a great way to encourage people to speak up when they see something that could be improved. As you grow your influence, your leadership effectiveness will become apparent to other managers and executives, and they might emulate your approach.
  4. Views are unrepresented.
    When holding meetings, ask yourself if you should include particular individuals from other areas of the organization who might have a stake in the topic. For instance, if another department might have valuable input about the project your team is discussing, ask a representative to join in or share input by email. Making people feel heard is just as important as gaining their valuable input. You’ll be building stronger relationships by taking these steps.
  5. Unclear terminology leads to lack of understanding.
    When people use jargon frequently, others might not understand their meaning—or they might think they understand, but get it wrong. It’s important to ask clarifying questions when people use technical terms or ambiguous language. One department might have an internal understanding of a slang term it uses, while another department might get a different impression of the meaning. Likewise, if people use convoluted language, paraphrase what they said and verify that you understand what they meant. It’s much better to spend a moment clarifying than spending hours or days trying to repair the damage of a huge misunderstanding. As a leader, look out for the moments when team members might misinterpret something, and clarify the issue even when you believe you understand it correctly.

As you improve communication in the workplace, your team will see its productivity rise, in part because their job satisfaction will increase. Be sure to voice appreciation for employees’ efforts to strengthen communication. This will keep them motivated to continue making a conscious effort to improve. Your leadership and influence will grow along with the effectiveness of your team.

Are communication hurdles compromising your team’s performance, order Joel’s book Difficult Conversations for the entire team. If a conflict needs specific support, contact him for executive coaching.

Talkback:
Have you worked to overcome these types of communication challenges? What worked, and what didn’t? Share your experiences here.